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Location: 

Istanbul, TR

Function:  Management
Employment type:  Full Time
Required experience:  Experienced - over 5 years
Reference ID:  76959

Executive Assistant

Required Qualifications;

 

 

  • Bachelor's degree
  • Proven experience as an executive assistant or in a similar role.
  • Strong proficiency in office software, including MS Office.
  • Fluency in English
  • Excellent written and verbal communication skills.
  • Exceptional organizational and time-management abilities.
  • Discretion and trustworthiness due to exposure to confidential information.
  • Ability to work independently and proactively solve problems.
  • Professionalism and a strong sense of responsibility.
  • Flexibility to adapt to changing priorities and schedules.

Knowledge of the company's industry and operations may be beneficial.

 

Areas of Responsibility:

 

Calendar Management:

  • Coordinate and manage the executive's schedule, including scheduling meetings, appointments, and conferences.
  • Prioritize and organize the executive's calendar to optimize time management.
  • Ensure the executive is well-prepared for all appointments with necessary materials and information.

Effective Time Management:

  • The executive assistant should help the executive manage their time more efficiently. This includes scheduling appointments, prioritizing tasks, and ensuring that the executive's calendar is well-organized.

Travel Arrangements:

  • Make travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries. Handle visa applications and other travel-related documents for General Manager.

Streamline Communication:

  • Manage and screen phone calls, emails, and other correspondence. Respond to routine inquiries and prioritize messages for the executive's attention.

Document Management:

  • Create, edit, and proofread reports, presentations, and documents with a high degree of accuracy.
  • Maintain organized digital and physical filing systems, ensuring easy retrieval of information.

Meeting Support:

  • Coordinate and attend meetings, taking minutes and distributing meeting materials.
  • Follow up on action items and deadlines resulting from meetings.
  • Ensure meeting rooms are prepared and equipped as needed.

 

Confidentiality and Trust:

  • Maintaining a high level of discretion and trust is crucial. The executive assistant should handle sensitive information with care and professionalism.

Adaptability and Problem-Solving:

  • The executive assistant should be adaptable and able to solve problems independently, especially when faced with unexpected challenges or changes in priorities.

Project Assistance:

  • Assist in project management, research, and data analysis as needed. Help prioritize and manage tasks and deadlines.

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