Travel & Admin Coordinator

ONBOARDING YOU TO THE COMPANY

At Nexans, our global vision is to electrify the future. In our business group ‘Power
Transmission,’ this means designing and fabricating the world’s best cables. We deliver
EPCI turnkey projects anywhere in the world, equipped with the best tools, equipment, and
people to install and service these cables.

WELCOMING YOU TO THE TEAM

The team is dynamic and service-oriented, with multiple team members located in Oslo.
Our team is responsible for ensuring seamless travel and administrative support for the
Installation and Services department, facilitating smooth operations across all relevant
logistics. The workplace is in Oslo, and you will be reporting to the Team Leader for
Personnel Logistics.

GETTING A FLYING START

To succeed in the Installation and Services team, you have relevant experience from travel
coordination, administration, or logistics within a project-driven organization. You have
worked in a structured and service-oriented environment, handling travel arrangements,
visa applications, meeting coordination, and administrative tasks. You are comfortable
working in an international setting and ensuring compliance with company travel policies
and relevant regulations. Ideally, you have experience managing personnel logistics,
including tracking and reporting requirements. Your ability to multitask and coordinate
efficiently will be key to success in this role.

HOW YOU MAKE AN IMPACT

As a Travel & Admin Coordinator, you will play a key role in ensuring that travel, meetings,
and administrative processes run smoothly. Your main responsibilities will include:

Assisting with managing travel bookings in accordance with company policies,
including flights and accommodations.
Acting as the main point of contact for travel-related inquiries and coordination with external travel agencies such as Berg Hansen.
Maintaining and updating Nexans’ Personnel Tracking System (ProPeople).
Booking required courses for personnel as needed.
Handling visa applications and related documentation.
Coordinating internal and external meetings, including facility arrangements.
Processing invoices through Basware.
Assisting with personnel registration in external databases and work permit
applications.
Supporting tax-related documentation and registrations in collaboration with the
Tax Department.
Ensuring the intranet page for travel-related information is up to date.

With your strong organizational skills and attention to detail, you will ensure that all travel
and administrative processes are executed efficiently. Your ability to work closely with
different departments and external partners will contribute to smooth operations and
compliance with Nexans’ policies.

YOUR STARTING POINT

Background in travel coordination, administration and logistics
Experience working in a structured, fast-paced environment handling multiple
administrative tasks.
Familiarity with travel booking systems like Berg-Hansen WebGate, personnel
tracking, and visa processes.
Ability to manage multiple priorities while maintaining high attention to detail.
Strong communication skills and service-oriented mindset.
Experience in processing invoices and working with procurement or finance teams.
Fluent in Norwegian and English, both oral and written.
Your personal values align with those of Nexans: Pioneer, Dedicated, United

OUR GROWTH CULTURE

At the individual level, our growth culture is built on trust and collaboration. We wish to
welcome you as a valuable member of our team. To enable impact, we believe in freedom
and autonomy at the individual level while encouraging knowledge sharing, a team-work
mentality, and a can-do attitude among our team members.