Lead Shipping & Receiving Clerk
Join our team in Nexans in electrifying the future
About the company
Cables have been our business, our passion, our knowledge, for more than a hundred years. Today, we are facing a future that will become electric far sooner than planned. Electrification is in our DNA and we are now ready to scale up to become a pure electrification player in this world. Nexans Norway AS 'head office is located in Oslo and the Norwegian factories are located in Rognan, Halden and Langhus. Nexans has the best of both worlds - we are local and close to our customers, but are also part of a global network with all the benefits it entails. Nexans employs 25,000 people, 1600 Norwegian employees, with a presence in 38 countries.
At Nexans we understand the importance of empowering individuals and enabling everyone to reach their full potential. We believe that in order to come up with the best technical solutions diverse -perspectives, -backgrounds and -experiences are required. Therefore we are committed to ensuring an inclusive workplace that embraces and promotes diversity.
PURPOSE:
The lead clerk is responsible to lead the of team clerks in their day to day tasks of the receiving/shipping office while actively working alongside and ensuring accuracy of entries.
Receiving
- Coordinates receipt of incoming raw materials & indirect (RMO) supplies, rejects damaged items, records shortages, and corresponds with shipper to rectify damages and shortages
- Monitors identifying information, counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other record are accurate.
- Actively participates in the goods receiving process in addition to lead role responsibilities
- Controls RMC’s and release updates for final labeling of materials
- Executes the vendor returns process within the ERP system
- Works in collaboration with Finance team to address receiving/invoicing discrepancies.
- First level support to resolve receiving issues or constraints
- Maintains error/issue reporting and supports KPI publishing
Shipping
- Determines method of shipment for all small package and palletized freight. (Fed-Ex, freight carrier)
- Schedule freight pickup with carrier and examines outgoing shipments to ensure shipments meet specifications. (Wrap, palletize, and crate product).
- Create shipping documents for freight shipments.
- Proper packaging & labeling of shipments
- Communication of relevant tracking information to stakeholders
Waste Stream/Recycling
- Scheduling dumpster and compactor pickups/swaps, and maintain the Pickup Log
- Maintain RCRA certification
- Labeling of Chem waste (vendor labels) in preparation for pickups
- Responsible to maintain accurate document control of waste manifests
- Primary POC for control of scrap activity.
- Scrap Vendor scale/weight tickets, packing slips and other related documents
- Scrap ticket submission
General
- Complies with plant safety procedures and actively engages to promote a safe working environment.
- Responsible for 5S of office and main (west) dock areas
- Operates various material handling equipment (lift trucks, pallet jack, cart, hand truck, etc.) to move materials from shipping and receiving platform to storage or work area.
- Maintains inventory of shipping materials and supplies.
- Completes shipping and receiving reports as necessary.
- Promote, Support & implement continuous improvement activities within Supply Chain and Production to reduce bottlenecks and manufacturing throughput time.
Expected Results:
- Ensure accurate records & inventory postings in timely manner (adheres to backlog requirements).
- Provide tactical direction for clerk team
- Solve and/or escalate issues within the administrative receiving & shipping processes
- Compliance to all company policies and directives
Compencies & Qualifications:
- 3-5 yrs experience in receiving/shipping or accounts payable teams - preferably in a manufacturing environment
- High school diploma or equivalent
- Prior leadership experience preferred (senior role, team lead or supervisor)
- Forklift experience required, and willingness to learn additional equipment.
- Must be able to handle physical heavy lifting up to 50 pounds
- Position requires standing/walking 30%, operating material handling equipment 20%, & sitting at desk 50%
- Must be able to clearly and concisely communicate with employees and vendors
- Must be able to work overtime (weekends, nights and holidays) as needed (Rotating Saturday coverage)
- Good computer systems knowledge including Microsoft Office suite (Excel, Word, PowerPoint, Outlook
- Strong experience in SAP MM, SD & LE modules or similar ERP system (Oracle, JDE, etc)
- Experience in the Ariba ordering/receiving system
